REQUEST FOR PROPOSALS

METRO INFORMATION TECHNOLOGY AND RECORDS MANAGEMENT DEPARTMENT

Support Services for Enterprise Video Management System (VMS) Replacement

RFP 4587

The INFORMATION TECHNOLOGY AND RECORDS MANAGEMENT Department of Metro, a metropolitan service district organized under the laws of the State of Oregon and the Metro Charter, located at 600 NE Grand Avenue, Portland, OR 97232-2736, is hereby requesting sealed proposals for Support Services for Enterprise Video Management System (VMS) Replacement.

DEADLINE, NAME AND TITLE OF PERSON DESIGNATED FOR RECEIPT OF BIDS

Sealed bids/proposals are due no later than 2:00 p.m., June 17, 2026, via BidLocker, here:

https://bidlocker.us/details/6122_Rfp_4587_Project_Management_And_Procurement_Advisory_And_Support_Services_For_Enterprise_Video_Management_System_Vms_Replacement

BRIEF DESCRIPTION OF THE WORK

Metro operates a diverse portfolio of facilities and venues, including administrative offices, transfer station facilities, a convention center, zoo and other public-facing spaces that serve employees, partners and the public. Across these environments, video surveillance systems support safety, security, and operational needs. Access control systems are similarly distributed, with varying configurations across departments. While these systems continue to support day-to-day operations, the current environment presents challenges related to standardization, optimization, integration, governance, and long-term sustainability. Metro is initiating an enterprise Video Management System (VMS) replacement effort to modernize and standardize its approach while accommodating the diverse operational needs of its facilities and venues. The effort will include structured requirements development, evaluation of integration with Metro’s existing access control environment, and procurement of a VMS solution capable of supporting Metro’s long-term security and operational objectives.

WHERE TO FIND DOCUMENTS

Bidding documents/RFP documents can be viewed and downloaded from BidLocker: https://bidlocker.us/details/6122_Rfp_4587_Project_Management_And_Procurement_Advisory_And_Support_Services_For_Enterprise_Video_Management_System_Vms_Replacement            

LEGAL REQUIREMENTS

Metro may accept or reject any or all bids, in whole or in part, or waive irregularities not affecting substantial rights if such action is deemed in the public interest.

Metro extends equal opportunity to all persons and specifically encourages minority, women-owned, emerging small businesses and service disabled veteran owned businesses to access and participate in this and all Metro projects, programs and services.

Metro and its contractors will not discriminate against any person(s), employee or applicant for employment based on race, color, national origin, sex, sexual orientation, age, religion, disability, political affiliation or marital status. Metro fully complies with Title VI of the Civil Rights Act of 1964 and related statutes and regulations in all programs and activities. For more information, or to obtain a Title VI Complaint Form, see www.oregonmetro.gov